Imperial’s role is to create, preserve, transmit and apply knowledge through teaching, research, creative works and other forms of training. The college requires all students to act honestly, ethically, and within integrity in their dealing with the college, its employees, and members of the public and other students and to provide a systemic approach to the treatment of plagiarism in students work at the Imperial College. The policy is intended to promote honesty in training and assessment and respect for the work of others.
Hence the purpose of this Policy and Procedure is to:
- Set out the principles underpinning the College’s approach to academic honesty;
- Identify individual responsibilities for promoting the principles of academic honesty; and
- Prescribe a transparent process for handling allegations of academic dishonesty and plagiarism by students enrolled in award and non-award courses.
Academic honesty is the principle that students’ work is genuine and original, completed only with the assistance allowed according to the rules, policies and guidelines of the College. In particular, the words, ideas, scholarship and intellectual property of others used in the work must be appropriately acknowledged. Note that “work” above includes not only written material, but in addition any oral, numerical, audio, visual or other material submitted for assessment.
Academic dishonesty includes plagiarism, collusion, the fabrication or deliberate misrepresentation of data, and failure to adhere to the rules regarding examinations in such a way as to gain unfair academic advantage.
More general forms of dishonesty, not directly related to academic or scholarly activity, are not covered by this policy.
Cheating means the breach of rules regarding formal examinations, or dishonest practice in informal examinations, tests or other assessments. Examples include the use of prohibited material or equipment for unfair advantage, and consultation with other persons during the course of the assessment where this is prohibited.
Collusion is the involvement of more than one individual in an instance of academic dishonesty. All parties involved in such collusion are in breach of the principles of academic honesty (unless there is good evidence of innocent involvement). “Collusion” needs to be distinguished from “collaboration”, defined for the purposes of this document as work jointly undertaken and produced.
Fabrication is the representation of data, observation or other research activity as genuine, comprehensive and/or original when it is not. This includes inventing the data, using data gathered by other researchers without acknowledgment, or wilfully omitting data to obtain desired results.
Originality For the purposes of this Code, “original” work is work that is genuinely produced by the student specifically for the particular assessment task.
Plagiarism is copying, paraphrasing or summarising, without appropriate acknowledgement, the words, ideas, scholarship and intellectual property of another person. This remains plagiarism whether or not it is with the knowledge or consent of that other person. Plagiarism has also taken place when direct use of others’ words is not indicated, for example by inverted commas or indentation, in addition to appropriate citation of the source.
Each individual student is responsible for ensuring that they are fully informed about methods of acknowledgement appropriate to any piece of assessable work that they submit.
Intentional Plagiarism: is plagiarism associated with intent to deceive.
Unintentional Plagiarism: is plagiarism associated with a lack of understanding of plagiarism or a lack of skill in referencing / acknowledging others’ work (still a breach of this Policy).
is the submission for assessment of works which, wholly or in large part, has been previously presented by the same student for another assessment, either at the Imperial or elsewhere. In some cases, lecturers will specifically allow this practice. If no specific provision to the contrary is made, submission of work for assessment a second or subsequent time constitutes a breach of this policy.
means any person, who is or was enrolled in, or seeking enrolment in, a program in, or a course offered by, the College.
Plagiarism occurs when students fail to acknowledge that the ideas of others are being used. Specifically it occurs when:
- other people’s work and/or ideas are paraphrased and presented without a reference;
- phrases and passages are used verbatim without quotation marks and/or without a reference to the author or a web page; lecture notes are reproduced without due acknowledgement.
- other students’ work is copied or partly copied;
- other people’s designs, codes or images are presented as the student’s own work;
Information to be provided to students and staff
- Students will be provided with, and have access to, information about plagiarism and how to avoid plagiarism via the student handbook as well as the copy of policy displayed in each training room.
- Staff will be provided with, and have access to, information about plagiarism and how to detect plagiarism via the staff handbook as well as the copy of policy displayed in each training room.
Unintentional Plagiarism or academic dishonesty
Staff member who suspects an instance of plagiarism will report the matter to CEO. Should the CEO (or nominee) have reasonable grounds to find that plagiarism or academic dishonesty was not intentional a decision will be made within 5 working days as to the course of action to be taken.
Possible actions are:
- warn the student and assess the unit without penalty; or
- warn the student, request re submission, and assess the unit without penalty
Warnings and outcomes must be communicated in writing to the student and will be recorded in student management system. A standard warning letter will be sent to student in such instances. Student will be advised (in the letters) that copies of the letter will be retained on the plagiarism and academic dishonesty register.
The student will also be counselled on the process of referencing / acknowledging others’ work.
Intentional Plagiarism or academic dishonesty
Staff member who suspects an instance of plagiarism will report the matter to CEO. Before the CEO (or nominee) determines that cheating through intentional plagiarism or academic dishonesty has occurred, they must consider the student’ response (if any) to the allegation. If the Director of Studies has delegated to a nominee the task of giving the student a hearing, the Director of Studies must ensure that they have a full and accurate record of student’s response.
If the student fails to respond to an accusation of intentional plagiarism or cannot convince the CEO (or nominee) that the plagiarism was unintentional, the CEO (or nominee) will disallow the work or report the matter to the CEO, who will make the final determination regarding the plagiarism and academic dishonesty within 5 working days and communicate the decision to student.
Possible actions are:
- warn the student and assess the unit with penalty; or
- warn the student, request resubmission, and assess the unit without penalty
for academic misconduct can and will include some or all of the following;
- Disciplinary Procedures
- The awarding of a “not yet competent” grade for an assessment
- Suspension from the course
- Exclusion from Imperial
A register will be maintained to record:
- warnings that have been given to students about plagiarism, even where no formal action has been taken or penalty applied;
- penalties applied and the nature of those penalties.
Records regarding a student’s involvement in alleged plagiarism will be retained for two years.
The register will be accessible only to staff authorised by the CEO and where requested, students concerned will have access to their own details in the register.
To minimise the incidence of plagiarism, students are required to submit an Assessment Cover Sheet which should contain following declaration:
“By submitting this assessment to the college I declare that this assessment task is original and has not been copied or taken from another source except where this work has been correctly acknowledged. I have made a photocopy or electronic copy of my assessment task, which I can produce if the original is lost”
Responsibilities of students
It is the responsibility of each individual student to ensure that:
- they are familiar with the expectations for academic honesty both in general, and in the specific context of particular disciplines or courses
- work submitted for assessment is genuine and original
- appropriate acknowledgement and citation is given to the work of others
- they do not knowingly assist other students in academically dishonest practice.
Responsibilities of Imperial Staff
It is the responsibility of individual training staff teaching, assessing or coordinating a course, to:
- provide information that enables all students taking the course to become aware of this policy
- Trainer/assessor will check authenticity of student work, by testing student work for plagiarism. For that assessor can use Neil’s Tool or online software
- provide information that enables all students taking the course to become aware of the expectations for academic honesty within the course, and of the potential consequences of breaches of this policy
- take account of the diverse educational backgrounds of students, including some who will be quite unfamiliar with the normal expectations for academic honesty. For example, students should be directed to appropriate sources of support and guidance to amplify the academic’s explanations about academic honesty
- make regular attempts to detect academic dishonesty in the work submitted by students
- apply penalties in accordance with this policy where breaches occur
Right to Appeal
A student has the right to appeal the penalty imposed if they believe the decision maker has not considered his/ her views with good sense or in a reasonable or intelligent manner. Student can meet Student support officer to fill an “Appeal form”. Students will be given a second chance to address his/ her concerns with CEO at Imperial with-in a week of submission of “Appeal form”.